Privacy Policy

Gold Headphones Events
Last Updated: November 3, 2026

Gold Headphones Events (“Gold Headphones,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, store, and share information when you visit our website, inquire about our services, book an event, communicate with our team, or use our DJ, entertainment, and photo booth services.

1. Information We Collect

We may collect the following categories of information:

Personal and Contact Information

Names, email addresses, telephone numbers, and mailing addresses.
Contact information for wedding couples, event planners, vendors, and other event participants.

Event and Booking Information

Wedding or event dates, locations, venues, and schedules.
Music preferences, event timelines, special requests, and planning documents.
Contracts, invoices, payment records, and booking details.

Photographs and Event Media

Photographs and other media captured through our photo booth services.
Digital galleries, downloadable photo archives, and related event information.

Website and Technical Information

When you visit our website, our website platform and service providers may collect information such as your IP address, browser type, device information, website activity, and cookie-related information.

Communications

We may retain emails, messages, submitted forms, and other communications relating to inquiries, bookings, events, and customer support.

2. How We Use Your Information

We use personal information to:

Respond to inquiries and provide quotes.
Manage bookings, contracts, invoices, and payments.
Plan and deliver DJ, MC, photo booth, and event entertainment services.
Coordinate with assigned DJs, event planners, venues, and other relevant vendors.
Create, organize, store, and deliver wedding photographs and digital galleries.
Send event-related communications and follow-up emails.
Maintain business records and comply with applicable legal obligations.
Operate, maintain, and improve our website and services.
Conduct promotional activities where permitted by applicable law and any relevant agreements or permissions.

We do not sell personal information to data brokers.

3. Wedding Photo Booth Photographs

Gold Headphones Events provides photo booth services that may capture photographs of wedding guests and other event attendees.

These photographs may be processed through third-party photo booth platforms, including Simple Booth, and stored as digital galleries or downloadable archives.

We may provide wedding clients with access to their photo booth photographs through digital galleries, downloadable ZIP files, or cloud storage links.

Long-Term Photo Storage

We may retain wedding photo booth photographs and archives for multiple years so that clients can request replacement copies after their event.

We do not currently establish a fixed deletion schedule for these photographs. However, we may remove files when they are no longer needed, when storage limitations require it, or when otherwise appropriate or legally required.

Although we make reasonable efforts to preserve event photographs, we do not guarantee indefinite or permanent availability.

Sharing Photo Booth Files

Photo booth archives may be shared with wedding clients and other intended recipients using Google Drive or similar services.

Some download links may be accessible to anyone who possesses the link. Recipients should exercise care when forwarding links containing event photographs.

4. Automated Systems and Google Account Data

Gold Headphones Events uses private software and automated workflows to assist with administrative and event-related operations.

These systems may access authorized Google services, including Gmail and Google Drive, to perform specific business functions.

Information Accessed

Depending on the workflow, our automation may access:

Emails containing wedding inquiries, booking information, and event communications.
Photo booth export notifications and download links.
Wedding and event details needed to identify the correct client or event.
Files stored in Google Drive.
Email drafts and related correspondence needed to prepare event follow-up communications.

How This Information Is Used

Authorized information may be used to:

Identify and process photo booth export notifications.
Download and verify photo booth archives.
Upload archives to Google Drive.
Generate downloadable links for wedding clients.
Prepare or update wedding follow-up email drafts.
Organize event records and reduce repetitive administrative tasks.

Google User Data and Limited Use

Information obtained through Google APIs is used to provide and maintain the specific functionality described in this policy.

We do not sell Google user data, use it for targeted advertising, or use it to develop, improve, or train generalized artificial intelligence or machine learning models.

We limit access to Google user data to authorized business purposes and comply with applicable Google API Services User Data Policy requirements, including Limited Use requirements where applicable.

Automated Processing and Storage

Our automation may operate on privately managed servers and use authorized third-party infrastructure. Authentication credentials and operational data are maintained using reasonable security measures.

Access to Google services is granted through Google's authorization process and may be revoked through the relevant Google account settings.

5. Sharing Information With Third Parties

We may share information with third parties when reasonably necessary to provide our services, including:

Technology and Service Providers

Providers supporting website hosting, email, cloud storage, photo booth galleries, payment processing, scheduling, and business administration. These may include Wix, Google, Simple Booth, Stripe, and other services used in our operations.

Event Professionals

Assigned DJs, event planners, venue representatives, photographers, and other event professionals when coordination is necessary to deliver contracted services.

Wedding Clients

Photographs, galleries, event materials, and related information may be shared with the clients who booked the relevant services.

Legal and Regulatory Authorities

Information may be disclosed when required by applicable law, legal process, or a valid governmental request, or when reasonably necessary to protect legal rights and safety.

We do not sell or rent personal information to third-party advertisers.

6. Payment Information

Payments may be processed through third-party services, including Stripe, Venmo, Zelle, or other payment providers.

We may maintain transaction details such as payment dates, amounts, payment methods, client names, and event references for accounting and business purposes.

Payment providers may process additional financial information under their own privacy policies and security practices.

7. Data Retention

We retain information for periods reasonably related to its purpose, including providing services, maintaining business records, responding to client requests, resolving disputes, and satisfying legal or accounting requirements.

Different categories of information may be retained for different lengths of time.

Wedding photo booth photographs and related archives may be retained for multiple years for client convenience, as described in Section 3.

Information may be deleted, archived, or anonymized when no longer needed, subject to applicable obligations and operational requirements.

8. Data Security

We use reasonable administrative and technical safeguards designed to protect personal information.

These may include access controls, authentication mechanisms, restricted access to credentials, and security features provided by our technology vendors.

However, no electronic storage or transmission system is completely secure. We cannot guarantee absolute protection against unauthorized access, loss, or disclosure.

9. Cookies and Website Analytics

Our website is hosted through Wix and may use cookies or similar technologies to support website functionality, understand website performance, and improve the visitor experience.

Third-party services integrated into our website may also use cookies or collect technical information under their respective policies.

You can manage certain cookies through your browser settings and any cookie preference controls made available on our website.

10. Marketing and Promotional Materials

We may use event photographs, videos, testimonials, or other promotional materials in connection with our business where permitted by applicable law and relevant agreements or permissions.

Clients may contact us with questions or concerns about the use of identifiable event materials in our marketing.

We do not sell personal information obtained through our business operations for third-party advertising.

11. Your Privacy Rights and Choices

Depending on your location and applicable law, you may have rights concerning your personal information, including the ability to request access, correction, or deletion.

You may also contact us to:

Ask what information we maintain about you.
Request corrections to inaccurate information.
Request deletion of information, where applicable.
Ask about the availability or removal of photo booth photographs.
Opt out of nonessential promotional communications.

We will review and respond to requests as required by applicable law. Certain information may need to be retained for legitimate business purposes or legal obligations.

12. Children's Privacy

Our website and booking services are not directed toward children under the age of 13.

Photographs taken at weddings and other events may incidentally include minors. Such photographs are handled as part of our event photography and photo booth services.

If you have concerns about a photograph involving a minor, please contact us.

13. Third-Party Websites and Services

Our website and communications may contain links to third-party websites, galleries, payment services, or file-sharing platforms.

These third parties operate under their own privacy policies and terms. We encourage you to review their policies when using their services.

14. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, technology, legal obligations, or information-handling practices.

When changes are made, we will update the date at the top of this page.

15. Contact Information

If you have questions about this Privacy Policy or how Gold Headphones Events handles personal information, please contact:

Gold Headphones Events
Website: https://www.goldheadphones.com
Email: romankotowski@gmail.com